HRMS & Payroll.
Automated.
Manage your most valuable asset - your people. From biometric attendance to reliable automated payroll processing.
From clock-in to payslip in 3 steps
ZeroSuite HRMS connects attendance, leave, and payroll into one unbroken chain, so your month-end runs itself. Recruitment, payroll, and attendance below are interactive previews of the tools your HR team will live in every day.
Staff clock in
Employees mark attendance via geo-fenced mobile, dynamic QR, or biometric hardware. Every punch is captured in real time.
Leave & hours sync
Approved leaves, overtime, and visiting-faculty lectures flow automatically into each employee's monthly ledger.
One-click payroll
One click generates payslips from approved attendance, leave, and your configured PF, TDS, and LWP rules, ready for admin review before disbursal.
Recruitment Pipeline
Drag candidates from Applied to Hired on a visual board. Track every interview, offer, and joining date in one place.
One-Click Payroll
Attendance flows straight into salary. The engine auto-applies LWP, overtime, PF and TDS, then prints every payslip in seconds.
Live Attendance Calendar
Geo-fenced, QR and biometric clock-ins land on a real-time calendar, present, leave and holidays at a glance.
What is ZeroSuite HRMS?
A complete Human Resource Management System engineered specifically to handle complex payrolls, visiting faculty tracking, and compliance. Automated payroll and QR or biometric clock-ins run the day; these four pillars run everything around it.
Geo-fenced Attendance
Allow staff to clock in from their mobile devices, restricted strictly to authorized GPS coordinates on campus.
Visiting Faculty Engine
Unique to our platform: effortlessly manage hourly, per-lecture, or percentage-based payouts for guest lecturers.
Leave Management
Multi-tier approval workflows for casual, sick, and earned leaves, with real-time balance tracking for employees.
Document Vault
Secure, encrypted cloud storage for employee KYC, contracts, tax declarations, and compliance documents.
Why do you need it?
Payroll errors and attendance fraud cost institutions thousands every month. Automate the friction away.
Fewer Payroll Errors
Because attendance flows directly into the salary calculation engine without manual entry, you remove the re-typing that causes most payroll mistakes.
Reduce Proxy Attendance
Geo-fencing and rolling QR codes make "buddy punching" far harder, saving you money on unworked hours.
ZeroSuite Integration
Staff managed in HRMS are instantly available in ZeroClash Timetable for timetabling and in your School ERP for class assignments.
Modern HR & Payroll Software for Education
Generic HR tools aren't built for schools. ZeroSuite HRMS is made for educational institutes, connecting daily attendance hardware to monthly payroll and compliance.
Deep Feature Capabilities
One-Click Payroll with Configurable Deductions
At the end of the month, administrators review and click "Generate." The ZeroSuite engine pulls attendance data and calculates Leave Without Pay (LWP). It then computes deductions such as Provident Fund (PF), Employee State Insurance (ESI), and Tax Deducted at Source (TDS) from the rates and rules you configure for your institution. Payslips are generated for admin review before disbursal and can be emailed directly to staff.
Geo-Fenced & Hardware Attendance Synergy
Cut down on proxy attendance and "buddy punching." For on-campus staff, our system integrates directly with hardware biometric scanners (fingerprint/face). For field staff or large campuses, administrators can deploy Geo-Fenced Mobile Attendance. Employees can only clock in via the mobile app if their GPS coordinates match the authorized campus perimeter.
The Visiting Faculty Engine
Unlike corporate businesses, schools and coaching centers rely heavily on guest lecturers and visiting faculty. ZeroSuite includes a dedicated payout engine specifically for them. Track lectures delivered, configure per-lecture or hourly rates, and generate separate consolidated invoices without mixing them into the standard full-time employee payroll ledger.
Primary Use Cases
- Large K-12 Schools: Manage hundreds of teaching and non-teaching staff, coordinating complex leave approval hierarchies (Principal, HOD, Admin).
- Coaching Institutes: Effectively track and accurately compensate dozens of visiting faculty members based on actual hours taught.
- Multi-Campus Universities: Centralize HR policies and payroll processing for thousands of employees spread across different geographic locations.
Frequently Asked Questions
How does ZeroSuite HRMS calculate LWP and Taxes?
Our automated payroll engine syncs directly with the attendance ledger. It calculates Leave Without Pay (LWP) automatically based on unapproved absences and applies customized formulas for Provident Fund (PF) and Tax Deducted at Source (TDS) before generating the final payslip.
Does it support visiting or guest faculty?
Yes, it has a dedicated visiting faculty engine. You can configure payouts on a per-lecture, hourly, or percentage basis, automatically tracked and consolidated at the end of the billing cycle.
What are the options for marking attendance?
Employees can mark attendance via geo-fenced mobile check-ins, dynamic QR code scanning, or by integrating with hardware biometric and RFID scanners.