School ERP buyer's guide for Indian schoolsBest School ERP Software in India 2026: 11 platforms compared.
Three demos in a week, and every brochure promises everything. Here are the platforms Indian schools actually shortlist, side by side, using only what each vendor says on its own website.
What does your school need most?
Tap your must-haves. Platforms that name them on their own website rise to the top. A ? means we could not find it on their pages. It may exist, so ask.
Tap what your school needs
Pick one or more. The platforms that name them on their own website move to the top.
ZeroSuite
We make thisSchools that want the ERP, timetable, daily substitution and staff payroll on one login, with fee money that goes to the school, never to the vendor.
Reasonable quote on request. Timetable from ₹499 a month.
- Named: Online fees · Into the school's own Razorpay
- Named: Fee reminders
- Named: WhatsApp · Parent absence alerts
- Named: Report cards · In the parent app
- Named: Timetable
- Named: Substitution · Ranked and clash-checked
- Named: Payroll
- Named: Transport · Route-wise bus fees
- Named: Admissions · Follow-ups, seats, QR form
- Named: Parent app · In your school's name
What it doesn't do yet: Ask to see a teacher marked absent and her substitute told on the phone, the fee counter and the parent app, all in one demo.
SourcesCampus 24x7
Schools that want a broad module list, WhatsApp and GPS buses at a published price.
₹29,999, ₹49,999 or ₹1,09,999 a year by school size. GST not stated. First 2 months free.
- Named: Online fees
- Named: Fee reminders · On WhatsApp
- Named: WhatsApp
- Named: Report cards
- Named: Timetable · Auto-generated
- Not found: Substitution
- Named: Payroll
- Named: Transport · Live GPS
- Named: Admissions
- Named: Parent app · Android and iOS
Ask them: Whether daily teacher substitution is included (we could not find it), and whether the price includes GST.
SourcesEdunext
Larger schools that want WhatsApp, an admission CRM, payroll and GPS from one vendor.
Not published
- Named: Online fees
- Named: Fee reminders
- Named: WhatsApp · Business API
- Named: Report cards
- Not found: Timetable
- Not found: Substitution
- Named: Payroll
- Named: Transport · GPS
- Named: Admissions · Admission CRM
- Named: Parent app
Ask them: Their page shows students viewing a timetable but not how it is built. Ask to see timetable and substitution live.
SourcesEntab CampusCare
Established CBSE schools that want a long-standing vendor with a mature parent app.
Not published
- Named: Online fees
- Named: Fee reminders
- Not found: WhatsApp
- Named: Report cards · Holistic progress cards
- Not found: Timetable
- Not found: Substitution
- Named: Payroll
- Named: Transport · Bus tracking
- Named: Admissions
- Named: Parent app
Ask them: Whether WhatsApp is included (the page shows its logo but does not say), and how the timetable is built and covered.
SourcesFedena
Institutions that want a mature, configurable product with plans and a published price.
₹50,000, ₹75,000 or ₹1,00,000 a year, plus GST
- Named: Online fees · Premium plan
- Not found: Fee reminders
- Not found: WhatsApp
- Named: Report cards · Gradebook
- Named: Timetable
- Named: Substitution
- Named: Payroll
- Named: Transport · Standard plan
- Named: Admissions
- Named: Parent app · Parent login
Ask them: Which plan you need for online fees (the payment gateway sits in Premium), and whether WhatsApp is offered.
SourcesMyLeadingCampus
Schools that want auto timetables with substitution, payroll and AI-led admissions.
Not published
- Named: Online fees · UPI, cards, net banking
- Named: Fee reminders · In the app
- Not found: WhatsApp
- Named: Report cards · Holistic progress card
- Named: Timetable · Auto-generated
- Named: Substitution
- Named: Payroll · PF, ESI, tax
- Named: Transport
- Named: Admissions
- Named: Parent app
Ask them: The price for your size (their pricing page shows no amounts), and whether parents get WhatsApp alerts.
SourcesPathshala ERP
Budget-conscious schools that want WhatsApp and one flat price.
From ₹15,000 a year for the whole school. 15-day free trial.
- Named: Online fees · UPI, cards
- Named: Fee reminders · On WhatsApp
- Named: WhatsApp
- Named: Report cards · CBSE, ICSE, State Board
- Named: Timetable
- Not found: Substitution
- Named: Payroll · PF, ESI, TDS
- Named: Transport · GPS
- Named: Admissions
- Named: Parent app · Android and iOS
Ask them: What extra WhatsApp messages cost past the yearly bundle, and how daily substitution works.
SourcesSchoolites
Smaller schools that run parent communication on WhatsApp.
Quote on WhatsApp, plus a one-time registration fee. First month free.
- Named: Online fees · UPI links
- Named: Fee reminders · WhatsApp and SMS
- Named: WhatsApp · Official API
- Named: Report cards · PDF on WhatsApp
- Not found: Timetable
- Not found: Substitution
- Named: Payroll
- Named: Transport · GPS extra
- Named: Admissions
- Named: Parent app
Ask them: The registration fee and monthly price in writing, and whether timetable and substitution are part of it.
SourcesSkolaro
Mid to large schools that want a very long module list (50+) with AI features.
Not published. Per student, quoted after a call.
- Named: Online fees
- Named: Fee reminders · SMS, WhatsApp, email
- Named: WhatsApp
- Named: Report cards · Card designer
- Named: Timetable · Auto-generated
- Named: Substitution
- Named: Payroll
- Named: Transport · GPS
- Named: Admissions · Enquiry and leads
- Named: Parent app · Android and iOS
Ask them: The per-student price for the modules you will actually switch on.
SourcesTeachmint
Schools investing in Teachmint X smart-classroom panels and AI teaching tools.
Not published
- Not found: Online fees · no longer offered
- Not found: Fee reminders
- Not found: WhatsApp
- Named: Report cards · Progress reports
- Not found: Timetable
- Not found: Substitution
- Not found: Payroll
- Not found: Transport
- Named: Admissions
- Not found: Parent app
Ask them: Its fee management page says that module is no longer available. Ask in writing how you would collect fees and run payroll.
SourcesVidyalaya
Schools that want WhatsApp, Tally, biometrics, hostel and library from one vendor.
Not published
- Named: Online fees
- Not found: Fee reminders
- Named: WhatsApp
- Named: Report cards · Holistic progress card
- Named: Timetable · AI generator
- Named: Substitution · Proxy settings
- Named: Payroll
- Named: Transport · Vehicle tracking
- Named: Admissions
- Named: Parent app
Ask them: The price and onboarding timeline for your size, and who pays for WhatsApp messages.
Sources
Other ERPs list more modules. We fix the school day.
Feature lists look the same on paper. What a school feels is the 7:52 phone call, the queue at the fee counter and the parent who calls to ask if her son reached school. Here is that day, on ZeroSuite.
- One login, one vendor Admissions, fees, attendance, marks, staff, payroll, timetable and cover.
- We come to your school We load your Excel lists and train your staff on their own phones.
- Start with one part Switch on attendance first. Add fees and exams when you are ready.
Every enquiry followed up. No family forgotten.
In admission season every call is a family deciding. A missed follow-up is a seat that goes to the school down the road, and you never find out why.
- Walk-ins, calls, referrals and website enquiries in one list
- Today's follow-ups and visits first, the parent one tap away
- A form for your website and a QR code for the gate, with an alert to the office
- The reason when a family does not join
- Join, and the student form is already filled in
- Seats left in each class, and which banner or ad brought families in
- The coordinator, 7:52 a.m.
A teacher calls in sick. Cover is sorted before assembly.
A ranked, clash-checked list of who is genuinely free, with the subject teacher first. Extra periods are spread fairly, so the same few teachers are not always pulled in. The teacher gets it on WhatsApp and taps Seen.
- The class teacher, 8:10 a.m.
Register done before the first bell.
Everyone starts present. Tap who is absent or late, and the parent is told in the app. Leave is asked for on WhatsApp, not in a phone call at dawn.
- The fee clerk, 11 a.m.
Receipts without the thick register.
Record a payment, check it in a confirm step, print a receipt with your logo. Duplicates are caught, every change is on record, and receipts export to Tally.
- The Principal, 2:30 p.m.
Nothing reaches parents unchecked.
Marks wait for your approval before they appear on the report card. Staff on campus, registers taken and children present, on one screen.
- The parent, 6 p.m.
Everything about their child, in your school's app.
In school today, homework, notices, results, fees and photos, in an Android app with your school's own name. Siblings on one phone.
- The management
Fee money stays with the school.
Online payment, when you want it, goes into your school's own Razorpay account, never ours. Aadhaar, caste and birth dates are encrypted, and sensitive actions are logged.
Running the day today
Lourdes Kindergarten School, Kalyan
Western Ridge International School, Kalyan East
Each with its own app in the school's name. When a school asks for something, we build it.
When something is stuck, you reach the team that builds ZeroSuite, on the phone or WhatsApp. Not a ticket number.
Agassi Nadar, Founder, Kalyan
All 11, side by side.
What each platform shows on its own website.
| Platform | Online fees | Fee reminders | Report cards | Timetable | Substitution | Payroll | Transport | Admissions | Parent app | Price | |
|---|---|---|---|---|---|---|---|---|---|---|---|
| ZeroSuite | Reasonable quote on request | ||||||||||
| Campus 24x7 | ? | From ₹29,999 a year | |||||||||
| Edunext | ? | ? | On request | ||||||||
| Entab CampusCare | ? | ? | ? | On request | |||||||
| Fedena | ? | ? | From ₹50,000 a year + GST | ||||||||
| MyLeadingCampus | ? | On request | |||||||||
| Pathshala ERP | ? | From ₹15,000 a year | |||||||||
| Schoolites | ? | ? | On request | ||||||||
| Skolaro | On request | ||||||||||
| Teachmint | ? | ? | ? | ? | ? | ? | ? | On request | |||
| Vidyalaya | ? | On request |
On a phone, the cards in Find your fit carry the same answers, one platform per card.
Who tells you the price.
Three of eleven put an ERP price on their website. The rest quote after a call.
Price on the website
- Campus 24x7₹29,999, ₹49,999 or ₹1,09,999 a year by school size. GST not stated. First 2 months free.
- Fedena₹50,000, ₹75,000 or ₹1,00,000 a year, plus GST
- Pathshala ERPFrom ₹15,000 a year for the whole school. 15-day free trial.
Quote after a call
- ZeroSuiteReasonable quote on request
- EdunextOn request
- Entab CampusCareOn request
- MyLeadingCampusOn request
- SchoolitesQuote on WhatsApp, plus a one-time registration fee. First month free.
- SkolaroPer student, quoted after a call.
- TeachmintOn request
- VidyalayaOn request
Compare the full yearly bill, not the headline. Ask every vendor what WhatsApp or SMS credits, the payment gateway, GPS devices and GST add on top, for your student count.
Six questions that save you a month.
Take these to every demo. Our longer guide on how to choose school management software goes deeper.
Write down three jobs
The three that cost your office the most hours this term. Shortlist only vendors whose own pages name all three.
Get the full yearly price
For your student count, including SMS or WhatsApp credits, the payment gateway and GST.
Ask where fee money lands
Your school's own account, or the vendor's first? It changes how fast you see the money.
Ask how you leave
Can you export students, fees and marks to Excel yourself, any day, at no charge?
Demo with your own data
Bring your class list and one real timetable. A sample school always looks perfect.
Ask who trains your staff
A video link, or someone at your school? Ask what happens when the office is stuck in June.
Questions principals ask.
Which is the best school ERP software in India?
The best school ERP is the one your office uses every day without calling for help. Most platforms list fees, attendance and a parent app. The difference shows in the daily work: a substitute arranged before the first bell, fees with a confirm step and a duplicate guard, marks the Principal approves before parents see them, and a team that answers the phone. ZeroSuite brings the ERP, timetable, daily substitution and staff payroll together on one login, with a parent app in your school's own name and a local team that comes to your school. For schools that want one system instead of three, that is why it leads this list.
How much does a school ERP cost in India?
Of the eleven platforms here, three publish an ERP price: Pathshala ERP from ₹15,000 a year for the whole school, Campus 24x7 at ₹29,999, ₹49,999 or ₹1,09,999 a year by school size, and Fedena at ₹50,000, ₹75,000 or ₹1,00,000 a year plus GST. ZeroSuite publishes its timetable price (from ₹499 a month) and gives a reasonable ERP quote on request, sized to your school. The rest quote per school. Always ask what WhatsApp or SMS credits and the payment gateway add on top.
Which school ERPs handle teacher substitution?
Fedena, Skolaro, MyLeadingCampus and ZeroSuite name substitute teacher allocation on their own pages, and Vidyalaya describes proxy settings. ZeroSuite ranks the free teachers, checks every clash and spreads the extra periods fairly. For the others we could not find it on their public pages, so ask them directly.
Which school ERPs send WhatsApp messages to parents?
Campus 24x7, Edunext, Pathshala ERP, Schoolites, Skolaro and Vidyalaya name WhatsApp on their own pages. ZeroSuite sends parent absence alerts on WhatsApp on its School plan, every alert reaches parents in the school's own app, and teachers and the office get WhatsApp free with the ERP. Ask every vendor who pays for the WhatsApp messages and how many are included.
Which school ERPs manage admission enquiries?
All eleven name admissions on their own pages, so ask what happens after the enquiry. Is every follow-up dated so nobody forgets to call back? Is the reason kept when a family does not join? Does the student form fill in from the enquiry when the child joins? ZeroSuite does all three, shows seats left in each class and which banner or ad brought families in, and has a parents' form and QR code you can switch on.
What should I ask a school ERP vendor before signing?
Ask for the full yearly price for your student count, including SMS or WhatsApp credits and the payment gateway. Ask whether fee money settles in your school's own account. Ask how you export your data if you leave. And run the demo with your own class list, not their sample school.
Is this comparison biased because ZeroSuite wrote it?
We make ZeroSuite, so read it with that in mind. To keep it fair, every competitor cell comes from that vendor's own website, the sources are listed on this page, and a feature we could not find is marked with a question mark rather than a no.
Every claim, from the vendor's own website.
Read on 9 November 2026. Plans and features change, so tell us if one is out of date and we will fix it.
Entab CampusCare
MyLeadingCampus
Pathshala ERP
Skolaro
See it with your own school.
A 30-minute demo at your school, on your own phone. See your school's whole day on one login.